STEP 4 What to do after you successfully produce your virtual event

Objective

In this part of Introduction to Virtual Event Production, you will learn the basics of STEP 4 | Post-production.

Did you finish your virtual event? It’s time to say, “Thank you”.

In this blog series, we’ve been exploring how to to produce your own virtual event using the 5-Steps of Virtual Event Production.

In this article, we’re looking at Step 4 | Post-Production.

Post-production is the phase after your event through completion.

Watch this Video Lecture

It’s Time to say thank you!

Now that you’ve completed your virtual event, it’s important to show gratitude. Spend a moment after your events offering a sincere ‘Thank you’ to your attendees.

Thank the audience, crew and others.
Follow up with thank you notes
Post photos on social media

Close the Zoom Meeting

You can keep your Zoom meeting open for a Q&A, meet-n-greet, grip-n-grin, or merchandise sales.
Close the meeting
Save the recording.
End the Live Stream

Update your YouTube Live Stream

Update the YouTube details
Add to a Playlist
Share on Social media

Close the Box Office

Complete a box office report (see below).
Pay bills, settle finances.

Complete your post-production tasks

Finish organizing the YouTube and Zoom meeting
Share the box office report with stakeholders
Prepare a draft of marketing metrics reports

Now that you’ve read about the basics of Virtual Event Post-Production, check out the case study and activities below.

Case Study #1 “Annie Get Your Pen” (Part 4)

Annie Breaks the Light

Annie rocked her show so hard she broke one of the Smart Lightbulbs she borrowed from her friend Stacey. Annie needs to replace the $9 Smart Lightbulb.

Ticket Price $10
6 tickets sold to friends
2 tickets sold to new people
Eventbrite Fees per ticket $2.19
Smart Light bulb = $9

Did Annie profit?

Click here for the answer.

Answer: Yes, Annie profited $53.48

Here’s how Annie’s estimated her profited.

Total Revenue = $80
Ticket Fees = $2.19 x 8 ticket = $17.52
Net Revenue = $62.48
Light Bulb costs $9.00
Total Costs = $9.00
$62.48 Net Revenues – $9.00 costs = $ 53.48 Net Profit

Event Budget and Box Office Report | Develop a Budget and Box Office Report for Your Virtual Event

Download the Comedy101 Virtual Event Budget

Comedy101 Virtual Event Budget and Box Office Report Template

Complete a Budget for Your Event (Or Annie’s Show)

How could Annie be more efficient in calculating her virtual event’s profit/loss? She could use a budget!

Download the budget template.

Click here for the answer.

Answer.

Click on the link to see Annie’s budget

Annie’s Budget for Virtual Pub Theatre

Comedy101 Virtual Event Media Kit

Complete a 1-Page

Use a graphic design app like Canva to create a 1-page.

Coming soon!

You have finished this section!

First, you completed Step 1 by gathering information into a General Information Sheet.

Now, you’ve completed Step 2 and learned how to schedule a Zoom meeting, set-up an Evenbrite Ticket, outline and script your event, prepare a presentation, invite an audience, budget and set Key Performance Indicators (KPI) for success.
Then, you learned about the basic Zoom Meeting roles of Host and Co-Host in Step 3 | Production.
Now, you’ve said ‘thank you’ to your team and completed a budget for Step 4 | Post-Production.
Next, you’ll complete your virtual event with Step 5 | Evaluation.

Suggested Order for the Series

START HERE: Introduction to Virtual Events (2020)

STEP 1 | Getting Started with your Virtual Event
STEP 2 | Virtually Effective Pre-Production
STEP 3 | Producing a Successful Virtual Event
STEP 4 | What to do after you successfully produce your virtual event
STEP 5 | How to know if your virtual event was a complete success

Final Project: Virtual Pub Theatre Battles (October 2020)

Laugh, like, share.

Please share this article with your friends in the virtual event community.

2020