In this article, you will learn how to turn your idea for a virtual event into a successfully organized production. The first step is to organize your idea into a clear, concise document that explains the event to stakeholders.
- Our first objective is to organize your virtual event idea into a General Information Sheet (Link coming soon!)
Let’s start with the General Information Sheet
- General Information Sheet – a shareable document that organizes the basic details of a virtual event.
Watch the complete discussion on STEP 1
Start Gathering Information
One of the best things you can do at the start of a production is to start creating everything you need to get your ideas successfully produced. Here’s a short list of virtual event information to gather:
- Virtual Event Title
- Purpose or theme
- Date, time
- Location link, password
- Short description
Tips for a successful virtual event
- Start with things you know. If you know the date or time of your show add those details to your General Information Sheet.
- Change the title off the General Information Sheet so it explains your event.
- Find a temporary solution for anything you don’t know. If the event does not have a title yet, use “Untitled Project” as a temporary file name.
- Create your inspirations. (Type a script, make a poster, outline a show, etc…)
- Organize your data cloud. If necessary, create a folder in your cloud to save documents, posters, information, budgets in a central location.
Ready to get started?
Use the activities below to get started. Within a few minutes you’ll be producing a successful virtual event!
You have finished this section!
- In this section, you started the 5-Steps of Virtual Event Production.
- You learned STEP 1 | Gather Information by completing a draft of a General Information Sheet.
- Now, your virtual event is organized and ready to move on to STEP 2 | Pre-Production. Have fun!
Suggested Order for this Series
START HERE: Introduction to Virtual Events (2020)
- STEP 1 | Getting Started with your Virtual Event
- STEP 2 | Virtually Effective Pre-Production
- STEP 3 | Producing a Successful Virtual Event
- STEP 4 | What to do after you successfully produce your virtual event
- STEP 5 | How to know if your virtual event was a complete success
Final Project: Virtual Pub Theatre Battles (October 2020)
Laugh, like, share.
Please share this article with your friends in the virtual event community.